Fall Meeting Minutes and Narrowband Presentation Online

October 21, 2015

Our Fall Meeting for 2015 is now one for the historybooks.  Special thanks to Royal Gorge Amateur Radio Club for access to the Cañon City EOC.  This meeting saw a giant leap forward for our frequency coordination body as the delegates have allowed us to begin using propagation tools to coordinate more difficult cases.

Please find the presentation at the end of the meeting minutes for more information.

Non-Profit 501(c)(3) Presentation Online

April 30, 2014

At the April 2014 CCARC meeting in Windsor, Wayne Heinen presented a detailed explanation of 501(c)(3) charitable organizations, their requirements as well as do’s-and-donts. The presentation is online here.

I’m sure you’ll find it very handy in understanding the inner workings of a charitable organization and how it affects your club operations.

I know that it was surely an eye opener for many folks in the room!


April 2014 Meeting

April 21, 2014

April 19, 2014, the CCARC held it’s Spring meeting at the Poudre Valley REA main office in Windsor, CO sponsored by the Northern Colorado Amateur Radio Club.  At this meeting, elections were held for new officers in the positions of Secretary, Frequency Coordinator and Chairman.  The only position running challenged was the Secretary position.  The Chairman is now Doug Sharp, K2AD, Frequency Coordinator, K0JSC, Jeff Carrier, and Secretary, Emit Hurdelbrink, W0UAW.  There were several items of note that happened during the meeting.  If you would like to read the minutes, they are online above under Meetings, Meeting Minutes.

2016 Spring Meeting Scheduled

The 2016 Spring Meeting has been postponed due to the weather forecast for extreme snow. It will be held 4-5PM, Friday, May 13, 2016, at the Ham Con Colorado in HamCon Castle Peak 1&2 rooms at Keystone, CO. If you are not registered to attend HamCon you can register here or for a special delegate pass contact Doug Sharp. This meeting is being sponsored by Colorado Traffic League. Click on Meetings Above.

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CCARC is an ARRL Affiliated Organization


CCARC Elects a New Frequency Coordinator

October 17, 2013

October 12, 2013, Colorado Springs, Colorado, the CCARC held it’s Fall 2013 meeting sponsored by CMRG, PPFMA and PPRAA at the Falcon Substation of the Colorado Springs Police Department.  The event was a housekeeping meeting where the Frequency Coordinator was elected by as the only person running for the position.  It has been filled by Paul Deeth, WA2YZT who is considered an excellent choice as he’s been a commercial broadcast engineer for 35+ years and is very familiar with commercial coordination in the broadcast arena.   Please take a moment if you see Paul to congratulate him on taking over the remaining months of a vacated position.

Next Spring meeting will be elections for Frequency Coordinator, Secretary and Chairman and a nomination committee has been stood up with Wayne Heinen as the lead.  If you’re interested in any of these positions, please get your qualifications to Wayne Heinen with an indication that you’d like to run for office!

Thanks to everyone that attended the meeting and look forward to seeing you at the next one!

Doug Sharp, Chairman
Colorado Council of Amateur Radio Clubs, Inc.


New Frequency Coordination Policy Document

December 23, 2012

The CCARC has posted the newly revised and approved Frequency Coordination Policy Document that governs all frequency coordinations in the State of Colorado. If you’re trying to apply for a new coordination in the state, please review this document first. It’s available under Frequency Coordination in the menu above.

Frequency Coordinator Update

September 4, 2012

Dear Delegates of the CCARC,

I am writing to keep you informed regarding CCARC Frequency Coordination Services and the status of the Frequency Coordinator.   As stated in my August 28 electronic communication, our elected Frequency Coordinator, Randy Long, K7AVV has been unable to serve as CCARC Frequency Coordinator.   As approved by the Executive Committee, I am now acting as Frequency Coordinator Pro Tem.  I am pleased to report that the Frequency Coordination Committee is again active, and Frequency Coordination services have resumed.  At this time approximately half of the backlog has been cleared.  The remaining requests will be processed as quickly as possible while maintaining quality of coordination.   My hope is to have all requests on file cleared within an additional two weeks.

Approximately two months ago I began to receive escalation inquiries regarding unanswered frequency coordination requests.    These inquiries were forwarded to our Frequency Coordinator, Randy Long for a response.  I was informed that due to a number of personal factors, these requests had not yet been processed.   Randy informed me he was resolving the personal issues, and was ready to assume the role of Frequency Coordinator.  He asked for some time (a week or two) in order to start working these requests.  I decided to provide support and encouragement rather than micromanagement.

A few weeks later I still had not seen coordination services resume.  The escalation e-mail messages continued.  I tried to reach Randy to discuss the situation without success.  Over the following month I sent dozens of e-mail messages, left dozens of phone voice mail messages, and sent several letters using US Mail.   To date none of these communications have been answered.  I notified the Executive Committee and provided a full briefing of the situation.

I twice convened the Executive Committee into formal session using an electronic meeting format to discuss the status of the Frequency Coordinator.   Minutes of these meetings are being posted to the CCARC web site.  After informal discussion, a motion was made to declare that Randy Long, K7AVV, had vacated the position of CCARC Frequency Coordinator.  The motion passed unanimously with the Chairman, Vice Chairman, Secretary and Treasurer voting.  As per our Bylaws, the vacancy will be filled by election at the next regular meeting of the CCARC.   I will call for nominations approximately one month prior to the meeting.  Nominations will also be taken from the meeting floor.  This meeting will be held on October 20, 2012 in Glenwood Springs, CO.  (complete meeting details to follow in a few weeks.   In the interim, Doug Sharp, K2AD, will serve as Frequency Coordinator Pro Tem until the position is permanently filled at the October meeting.  The Vice Frequency Coordinator, Jim Reimer, AC0SO, remains in his current position.  Jim has offered to step up and serve as needed.   I plan to involve Jim, as well as the entire CCARC Frequency Coordination Committee, in training on the CCARC database and frequency coordination process.

Please feel free to e-mail or call if you have any questions, comments or concerns.

Meeting minutes for the two e-board meetings are listed under Meeting, Minutes above.

Doug Sharp, K2AD
CCARC Chairman

Frequency Coordination Status

August 28, 2012

Dear CCARC Delegates,

I am writing to you at this time to inform you that Randy Long, K7AVV,  is unable to fulfill his obligations as CCARC Frequency Coordinator at this time. This is due to a number of personal factors including family medical issues, and lasting impacts of being displaced during the High Park fire. To help Randy out during this difficult time,  I am temporarily stepping forward to serve as Frequency Coordinator Pro Tem.  This action was discussed and approved by the CCARC Executive Board.   I intend to immediately process the current backlog while fully involving the CCARC Frequency Coordination Committee, as well as our newly appointed Vice Frequency Coordinator.  If further steps are necessary, a discussion will be held at the Fall CCARC General Meeting to be held in late October in Glenwood Springs.

At this point I know we have a backlog of unprocessed frequency coordination requests.  The committee is beginning processing immediately.   All submitted RSE forms in the queue are currently being acknowledged.   If you have submitted an RSE, but have not received an acknowledgement, please re-submit.    In addition I ask all delegates to communicate with trustees in your area and spread this message.

The best way to submit new requests, or to re-submit a lost request, is to scan the completed RSE form and e-mail as a JPG or PDF file.   These should be sent to:  frequencycoordinator@ccarc.net    Please also send a carbon copy (cc:) to  doug@dougsharp.com. New requests may also be submitted by US Mail to: CCARC Frequency Coordinator, PO Box 24244, Denver, CO 80224.   Please note there will be a 1-2 week delay while the paper forms are received and forwarded to the committee.

Delegates should not hesitate to call or e-mail should you have any comments, questions, or suggestions.   I appreciate your support and understanding as CCARC continues our frequency coordinator transition.

Doug Sharp, K2AD
CCARC Chairman

2012 Spring Meeting Update

April 29, 2012

At the last meeting of the CCARC on Saturday April 28, 2012 elections were held for Chairman, Secretary and Frequency Coordinator, a record turnout of 45 attendees at the meeting. Doug Sharp, K2AD was elected as Chairman, Phil Schechter, W0OJ was elected to the position of Secretary and Randy Long, K7AVV was elected to the position of Frequency Coordinator.

Jim Reimer was running against Randy for position of Frequency Coordinator but was appointed Vice Coordinator after the election and he accepted the appointment graciously. This appointment will allow much more well rounded coverage of coordination issues in Colorado having diverse coordinators in multiple locations around the state!

Many items were discussed and a new Coordination Policy document was handed out at the meeting to be officially enacted at the next (fall 2012) regular meeting of the CCARC.

Many thanks to all that attended and put up with the full docket! I appreciate all of the kind remarks given to me at the meeting in thanks for all of the service to the Colorado Amateur Radio Community. I am not going far and will be around to support the Executive Board in whatever they do.

Thanks and 73,

John Maxwell, W0VG

Welcome to the CCARC!

November 1, 2011

Welcome to the Colorado Council of Amateur Radio Clubs (CCARC) website.  We are the umbrella organization for the Amateur Radio Clubs of the State of Colorado.  We are a sounding board organization providing all member clubs with a place to develop new ties to organizations that can provide you assistance technically and from a membership standpoint.

We’d love to have you come and visit us at one of our bi-annual meetings.  See the Meeting tab above for more information about our schedule.

Our fall meeting will be held in Glenwood Springs this year, so if you’re on the western slope, it’s a great time to come on over.  We’d love to see you.  More information on the meeting will be posted on the website as soon as we have a firm meeting location.  Special thanks to the Ski Country ARC for hosting the fall meeting.