Dear Delegates of the CCARC,
I am writing to keep you informed regarding CCARC Frequency Coordination Services and the status of the Frequency Coordinator. As stated in my August 28 electronic communication, our elected Frequency Coordinator, Randy Long, K7AVV has been unable to serve as CCARC Frequency Coordinator. As approved by the Executive Committee, I am now acting as Frequency Coordinator Pro Tem. I am pleased to report that the Frequency Coordination Committee is again active, and Frequency Coordination services have resumed. At this time approximately half of the backlog has been cleared. The remaining requests will be processed as quickly as possible while maintaining quality of coordination. My hope is to have all requests on file cleared within an additional two weeks.
Approximately two months ago I began to receive escalation inquiries regarding unanswered frequency coordination requests. These inquiries were forwarded to our Frequency Coordinator, Randy Long for a response. I was informed that due to a number of personal factors, these requests had not yet been processed. Randy informed me he was resolving the personal issues, and was ready to assume the role of Frequency Coordinator. He asked for some time (a week or two) in order to start working these requests. I decided to provide support and encouragement rather than micromanagement.
A few weeks later I still had not seen coordination services resume. The escalation e-mail messages continued. I tried to reach Randy to discuss the situation without success. Over the following month I sent dozens of e-mail messages, left dozens of phone voice mail messages, and sent several letters using US Mail. To date none of these communications have been answered. I notified the Executive Committee and provided a full briefing of the situation.
I twice convened the Executive Committee into formal session using an electronic meeting format to discuss the status of the Frequency Coordinator. Minutes of these meetings are being posted to the CCARC web site. After informal discussion, a motion was made to declare that Randy Long, K7AVV, had vacated the position of CCARC Frequency Coordinator. The motion passed unanimously with the Chairman, Vice Chairman, Secretary and Treasurer voting. As per our Bylaws, the vacancy will be filled by election at the next regular meeting of the CCARC. I will call for nominations approximately one month prior to the meeting. Nominations will also be taken from the meeting floor. This meeting will be held on October 20, 2012 in Glenwood Springs, CO. (complete meeting details to follow in a few weeks. In the interim, Doug Sharp, K2AD, will serve as Frequency Coordinator Pro Tem until the position is permanently filled at the October meeting. The Vice Frequency Coordinator, Jim Reimer, AC0SO, remains in his current position. Jim has offered to step up and serve as needed. I plan to involve Jim, as well as the entire CCARC Frequency Coordination Committee, in training on the CCARC database and frequency coordination process.
Please feel free to e-mail or call if you have any questions, comments or concerns.
Meeting minutes for the two e-board meetings are listed under Meeting, Minutes above.
Doug Sharp, K2AD